Privacy Policy

Introduction

Fastflowzy Logistics Ltd ("we," "us," "our," or "Company") is committed to protecting your privacy and ensuring you have a positive experience on our website and when using our courier and same-day delivery services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our services.

1. Information We Collect

1.1 Personal Information You Provide

We collect personal information that you voluntarily provide to us when you:

  • Request a quote or book a delivery service
  • Create an account on our website or mobile application
  • Complete forms on our website
  • Contact us via email, phone, or other communication channels
  • Subscribe to our newsletter or marketing communications
  • Provide feedback or testimonials
  • Apply for employment opportunities

This information may include:

  • Full name, email address, and phone number
  • Postal address (pickup and delivery locations)
  • Payment information and billing address
  • Date of birth (if applicable)
  • Company name and business details (for business customers)
  • Details about packages or items being shipped
  • Delivery preferences and special instructions
  • Communication history and correspondence

1.2 Automatically Collected Information

When you visit our website or use our services, we automatically collect certain information, including:

  • Browser and device information (type, model, operating system)
  • IP address and device identifiers
  • Cookies and similar tracking technologies
  • Pages visited, time spent on pages, and navigation patterns
  • Search queries and referral sources
  • Location data (if you permit location services)
  • Log files and server access information

1.3 Third-Party Information

We may receive information about you from third parties, including:

  • Delivery recipients and senders
  • Payment processors and financial institutions
  • Analytics providers and advertising partners
  • Social media platforms (if you link your account)
  • Public databases and business registers

2. Legal Basis for Processing

Under the UK GDPR, we process your personal information based on the following legal bases:

  • Contract Performance: Processing necessary to provide delivery services and fulfill customer agreements
  • Legal Obligation: Compliance with tax laws, employment laws, and regulatory requirements
  • Legitimate Interests: Business operations, fraud prevention, website security, and improving our services
  • Consent: Marketing communications, optional cookies, and other communications where you have explicitly consented
  • Vital Interests: Protection of health and safety in emergency situations

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Service Delivery

  • Processing and fulfilling delivery orders
  • Managing customer accounts and subscriptions
  • Providing customer support and responding to inquiries
  • Tracking and updating delivery status
  • Issuing invoices and processing payments
  • Arranging pickup and delivery appointments

3.2 Business Operations

  • Improving our services and user experience
  • Conducting research and analytics
  • Detecting and preventing fraud and security breaches
  • Managing complaints and disputes
  • Enforcing terms and conditions
  • Complying with legal and regulatory obligations

3.3 Marketing and Communications

  • Sending promotional offers and news (where you have consented)
  • Conducting surveys and feedback requests
  • Personalizing website content and advertisements
  • Notifying you about changes to our services

3.4 Employment

  • Processing job applications
  • Conducting background checks
  • Managing employee records and payroll

4. Data Sharing and Disclosure

4.1 We Do NOT Sell Your Data

We do not sell, rent, or lease your personal information to third parties for their marketing purposes.

4.2 Sharing with Third Parties

We may share your information with the following categories of recipients:

  • Delivery Partners: Couriers, logistics partners, and subcontractors necessary to fulfill deliveries
  • Payment Processors: Financial institutions and payment service providers
  • Service Providers: Website hosting, analytics, customer support, and IT service providers
  • Legal and Regulatory Bodies: Police, tax authorities, and other government agencies when legally required
  • Business Successors: In case of merger, acquisition, or bankruptcy proceedings
  • Insurance Companies: For claims handling and risk management

4.3 Data Processing Agreements

All third-party processors who handle your personal data are bound by Data Processing Agreements that ensure they comply with UK GDPR and maintain appropriate security measures.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law:

  • Customer Service Records: 3 years after the last delivery or communication
  • Payment and Invoice Records: 7 years for tax and accounting purposes
  • Marketing Data: Until you unsubscribe or withdraw consent
  • Website Analytics: 13 months (Google Analytics default)
  • Employment Records: 3 years after employment termination
  • Legal Dispute Records: Until dispute resolution or limitation period expires

When information is no longer needed, we will securely delete or anonymize it, unless we are required to retain it by law.

6. Data Security

We implement robust security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction:

  • SSL/TLS encryption for data in transit
  • Encrypted storage of sensitive information
  • Secure authentication and password protocols
  • Regular security audits and penetration testing
  • Access controls and user authentication
  • Employee training on data protection and privacy
  • Incident response and breach notification procedures

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your login credentials.

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

7.1 Right of Access

You have the right to request a copy of the personal data we hold about you and to understand how and why we process it.

7.2 Right to Rectification

You can request that we correct or update inaccurate or incomplete personal information.

7.3 Right to Erasure (Right to be Forgotten)

You may request deletion of your personal data in certain circumstances, such as when it is no longer necessary for the purpose for which it was collected, or if you withdraw your consent.

7.4 Right to Restrict Processing

You can request that we limit how we use your personal information while we verify accuracy, resolve disputes, or for other legitimate reasons.

7.5 Right to Data Portability

You have the right to receive your personal data in a structured, commonly used format and to transmit it to another organization.

7.6 Right to Object

You can object to processing of your personal data for direct marketing, legitimate interests, or legal claims. We will stop processing your data unless we have compelling reasons to continue.

7.7 Right Not to be Subject to Automated Decision-Making

You have the right not to be subject to automated decisions that produce legal or similarly significant effects about you.

7.8 Exercising Your Rights

To exercise any of these rights, please contact us at delivery@fastflowzy.shop or write to our address listed in this policy. We will respond to your request within 30 days (extendable to 90 days for complex requests). We may ask for verification of your identity before processing your request.

8. Cookies and Tracking Technologies

8.1 What Are Cookies?

Cookies are small text files stored on your device that allow us to recognize you and remember your preferences.

8.2 Types of Cookies We Use

  • Essential Cookies: Necessary for website functionality, security, and service delivery
  • Performance Cookies: Collect data about how visitors use our website to improve performance
  • Functional Cookies: Remember your preferences and settings
  • Marketing Cookies: Used to deliver targeted advertising and track campaign effectiveness

8.3 Managing Cookies

You can control cookie settings through your browser preferences. Most browsers allow you to refuse cookies or alert you when cookies are being sent. Please note that disabling cookies may affect website functionality. For detailed information about cookies, please see our Cookies Policy.

9. International Data Transfers

Our services operate primarily within the United Kingdom. If we transfer your personal data outside the UK or EU, we ensure appropriate safeguards are in place, including:

  • Adequacy decisions by the UK government
  • Standard Contractual Clauses (SCCs)
  • Binding Corporate Rules
  • Your explicit consent

We will inform you of any such transfers and the safeguards we have implemented.

10. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child without parental consent, we will take steps to delete such information promptly. If you are a parent or guardian and believe your child has provided personal information to us, please contact us immediately at delivery@fastflowzy.shop.

11. Data Protection Officer (DPO)

Fastflowzy Logistics Ltd has appointed a Data Protection Officer to oversee our data protection compliance. You can contact our DPO at delivery@fastflowzy.shop with any data protection concerns or inquiries.

12. Third-Party Links and Services

Our website may contain links to third-party websites, payment processors, and social media platforms. This Privacy Policy applies only to our services. We are not responsible for the privacy practices of third-party websites. We encourage you to review the privacy policies of any third-party services before providing your personal information.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by posting the updated policy on our website with an updated "Last Updated" date. Your continued use of our services after changes constitutes your acceptance of the revised Privacy Policy.

14. Complaints and Escalation

14.1 Contact Us First

If you have any privacy concerns or complaints, please contact us first:

We aim to resolve complaints within 14 days. If we cannot resolve your complaint satisfactorily, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO).

14.2 Information Commissioner's Office (ICO)

If you are not satisfied with our response, you can file a complaint with the ICO:

  • Website: www.ico.org.uk
  • Phone: 0303 123 1113
  • Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

15. Contact Information

Company Name: Fastflowzy Logistics Ltd

VAT Number: GB538201946

Registration Number: 12938475

Registered Address: Template Mezzanine, 2nd Floor, Broad Quay, Bristol BS1 4DA, United Kingdom

Email: delivery@fastflowzy.shop

Phone: +44 117 925 1010

16. Applicable Law

This Privacy Policy and all matters relating to your use of our services are governed by the laws of England and Wales. You agree to submit to the exclusive jurisdiction of the courts located in England and Wales.

Last Updated: January 2026

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